Exhibitor Schedule & Deadline Guide

NOW    Pre-sell your customers.  Write “See us at Booth #____ March 6 & 7 at the 48th Annual Ocean City Hotel-Motel Restaurant Association’s Trade Expo on your website, invoices, direct mailings and advertising. 

NOW– FEB. 6        Make your hotel reservations.

 Begin inviting your customers by giving them a VIP Pre-Registration invitation.  Call our office at 800-626-2326 ext. 2, and we will ship them to you.    

JAN. 7    Get your customers excited – Remind them of the show – this is a reason for a sales call - personally hand them a VIP Pre-Registration invitation- order yours today.

JAN. 7    Balance due on your booth space.

JAN 28   Expo Sponsorships - OPTIONAL - due now - see Tab 12 & 13

FEB. 4    Complimentary Sign Form Due - Tab 8

FEB. 4    Show Specials & New Products Form Due - Tab 10

FEB. 4    Early Pricing Deadline for Lead Retrieval - (lead retrieval forms, Tab 15-17) 

FEB. 11-Mar 1     Avoid excess late charges, order your electricity, draping etc., now - Form #3 Conv.Center Services Order Form -Tab 18-21  

FEB. 11    Expo Program Ad Form due - Tab 11

FEB. 11    Certificate of Insurance due to show management for beer, wine & spirit vendors.  

FEB. 25   First day shipments will be accepted. (See Tab 3 for shipping instructions)

FEB. 28    Customers’ free pre-registrations due to show management.  After this date customers can register at the door for $25.00 per person

MAR. 3    Exhibitor Badges Registration due- Tab 9 10 badges per booth. Go to oceancitytradeexpo.com to register.  On-site registration is $10 per person.

MAR. 4            Move-in 9 a.m. – 5 p.m.

MAR. 5            Move-in 9 a.m. – 5 p.m.

MAR. 6            Move-in 9 a.m. – 11 a.m.  
Expo Hours – 11 a.m. – 5 p.m.
4:45 pm- Local shelter collects surplus food products.

MAR. 7    Expo Hours 11 a.m. – 4 p.m. 
3:45 pm- Local shelter collects surplus food products.

MAR. 7-MAR 8        March 7th - Move-out 4 p.m. – 7 p.m. - DO NOT BREAK DOWN BOOTH PRIOR TO 4:00 p.m. & March 8th  from 8 a.m. – Noon