Exhibitor FAQs

The Spring Trade Expo will take place at the Roland E. Powell Convention Center in Ocean City, MD from Sunday, March 7 to Monday, March 8, 2027.

2027 Exhibit Hall Hours: 

• Sunday, March 7 - 11am to 5pm 
• Monday, March 8 - 11am to 4pm 

Move-In 

• Friday & Saturday, March 5 & 6 - 9am to 5pm 
• Sunday, March 7 - 9am to 11am 

Move Out 

• Monday, March 8 - 4pm to 8pm 
• Tuesday, March 9 - 8am to Noon
   

Show management will provide the following booth equipment: 

• Back & Side Drapes (black & white) 
• (1) Trash Can 
• (1) 6" x 32" Sign *upon request
• (2) Chairs 
• (1) 6 ft. UNDRAPED table - 6' x 30" high 
• (1) 110 Volt Outlet (500 watts)

Lead Retrieval Services

• Contact: Trade Show Leads
• Phone: (515) 370-0871
• Email: Tom Schleisman - orders@tsleads.net
• Click here to view the form

Convention Center Exhibitor Services & Rental Order Form

• Contact: Convention Center Exhibitor Services
• Phone: (410) 289-2800
• Email: Matt Mansfield – mmansfield@oceancitymd.gov  Shianne Martin – smartin@oceancitymd.gov or Jennifer Karwecki - JKarwecki@oceancitymd.gov
• Click here to view the form.

Exhibitors will receive the Attendee list for FREE after the Expo once they complete our survey. Please be aware of fraudulent companies falsely claiming to sell attendee lists for the Expo. We do not share or sell attendee information to any third parties. If you are contacted by a company offering attendee lists, it is a scam, simply delete. 

Very easily! We color-code the badges so that you can quickly identify decision-makers! Look for the color bar at the bottom of the badge. 

Lanyard Color:

• Exhibitor................................... Black 
• Buyer......................................... Red
• Guest......................................... Tan

Each Exhibitor receives 10 badges per booth. Sign up here.

Yes. Complimentary Wi-Fi is available but is not a secure network. If you need a secure, high-speed ethernet connection, you must order it through the Convention Center's Exhibitor Services Order Form.

• Only attendees 21 years or older. All attendees are carded at registration.

• Beer & Wine: 2–4 oz. cups only.
• Spirits: Maximum ½ oz. pour in a cup no larger than 2 oz.
• Bottled or canned beer must be poured into a sample cup.

• No. All samples must be consumed on-site.

• All products must be obtained through a licensed Maryland wholesaler's Sample Account with Maryland excise tax paid.

• If you are a non-resident dealer or wholesaler dispensing samples or promoting products, a valid Maryland Solicitor's Permit is required.

• Sample only during official Expo hours.
• Do not serve anyone who appears intoxicated.
• Follow all applicable Maryland alcohol laws and regulations.

The Ocean City Convention Center will accept and store exhibitor shipments beginning February 27. All shipments must be prepaid and will be received Monday through Friday, 8:30 a.m. to 4:00 p.m.

Please complete the freight and handling section of the Exhibitor Services Form before shipping your materials.

All inbound shipments must be paid in full before they will be delivered to your booth. Shipments with unpaid balances will be held until payment is received. A higher handling rate applies if payment is not made at least 72 hours before exhibitor move-in. This surcharge is listed on the Exhibitor Services Form. Prepaying by the deadline provides a significant discount on freight handling services.

Easton Ice sells ice from their booth in Exhibit Hall ABC, and they will deliver to your booth.

Yes! A complimentary refrigerated/freezer truck will be available at the North Loading Dock. Please let us know before the Expo if you need storage by calling our office at (410) 289-6733. The guard at the truck will have the key and a list of approved users.

The management will provide security for the building during move-in, move-out, and the hours of the Trade Expo. The Exhibitor must have an attendant in charge of his/her exhibit. No one is permitted in the Convention Center after closing hours. We recommend Exhibitors remove or cover up valuable and/or portable items from booths during non-show hours.

For your comfort, an Exhibitor's Lounge is located on the second level of the Convention Center in room 213. Complimentary sodas and coffee are provided as well as a place to rest your feet.

The show is open until 4:00pm on Monday, you are not permitted to break down early. Respect your neighboring booths! If you are found to be breaking down early, it could cause you to lose booth priorities at next year's Expo. 

Because of the high volume of alcohol displayed, NO ONE UNDER THE AGE OF 21 will be admitted into the Expo, under any circumstances, including working your booth, except newborns attached to a parent. This policy is strictly enforced, and proof of age may be required. 

OCMD Hospitality Association’s Spring Trade Expo Privacy Policy

We are committed to protecting the privacy and personal information of our exhibitors. This Privacy Policy explains how we collect, use, store, and protect exhibitor email addresses obtained in connection with participation in our trade expo.

1. Information We Collect

We collect email addresses and related contact information that exhibitors voluntarily provide when:

• Reserving booth space for the Spring Trade Expo
• Communicating with our team

2. How We Use Exhibitor Email Addresses

We use exhibitor email addresses for legitimate business purposes, including:

• Event registration and administration
• Providing event updates and logistical information
• Communicating regarding booth setup, schedules, and services
• Responding to exhibitor inquiries
• Sending post-event surveys and feedback requests
• Informing exhibitors about future events and opportunities, where permitted by applicable law

3. Sharing of Information

We do NOT sell, rent, or trade exhibitor email addresses to third parties.

Email addresses may be shared only with:

• Lead retrieval service providers who offer lead retrieval services
• Contact information may be disclosed to Convention Center Exhibitor Services when necessary to facilitate communication regarding ordered services and to obtain information not included in exhibitor applications.
• Government authorities or legal entities when required by law

All third parties with access to personal information are required to maintain appropriate confidentiality and security measures.

4. Data Security

We implement reasonable technical, administrative, and physical safeguards designed to protect exhibitor email addresses from unauthorized access, disclosure, alteration, or destruction.

5. Data Retention

We retain exhibitor email addresses only for as long as necessary to:

• Manage event participation
• Maintain business records
• Support future event communications, unless an individual requests removal where applicable

6. Your Rights  

Subject to applicable laws, exhibitors may have the right to:

• Access their personal information
• Request correction of inaccurate information
• Request deletion of their personal information
• Object to or restrict certain processing activities
• Withdraw consent for marketing communications

7. Changes to This Policy

We may update this Privacy Policy from time to time. Any material changes will be posted on our website and reflected by the updated effective date.